Music festivals
Music festivals juggle artists, stages, ticket phases, bars, security and a crew that only assembles days before doors. Festival Copilot keeps every one of those moving parts in a single event workspace, so the answers are on one screen instead of in nine tabs.
Sales sit in your ticketing provider, refunds in email threads, and the budget in a spreadsheet that's three days old by the time anyone reads it.
Riders, set times, travel details and fees arrive by email and WhatsApp — and get re-asked every week.
Printed schedules are outdated by load-in. Nobody knows who approved what, and questions all route through one exhausted director.
Early Bird through final release with caps, prices and sell-through. Scan your ticketing dashboard and the AI captures sales, refunds and check-ins.
Contacts, fees, deposits, balances and documents per artist and vendor — with payment due dates against the budget.
Bar manager sees bar ops, finance sees money, gate crew sees check-ins. Everyone works their own lane from their phone.
Budget lines grouped the way festivals actually spend — stage & sound, artists, security, marketing — recalculated as money moves.
The outcome
One workspace where ticket performance, artist logistics, vendor balances and crew tasks stay current through the whole run of the show — and a close-out report when it's over.
Why teams trust it
No paid testimonials, no stock-photo faces. Just the commitments we hold ourselves to — each one backed by how the product actually works.
Export everything to CSV or PDF, or delete it entirely, at any time. Your numbers are never sold and never shared between customers.
Cancel whenever you like and keep your exports. You pay for the events you're actively running — nothing in your off-season.
Each workspace is isolated from every other, files are served through short-lived signed links, and access follows least-privilege by role.
This wasn't dreamed up in a boardroom. It was shaped by real load-ins, sound checks and 2am close-outs — and it keeps changing as organisers ask.
14-day free trial — no card required