Food & wine festivals
Food and drink festivals live or die on vendor coordination: applications, stall allocations, compliance paperwork, deposits and final balances. Festival Copilot gives each event a vendor ledger, document store and budget that stay in sync.
Certificates, contracts and payment records spread across email attachments and shared drives — impossible to check at a glance.
Who has paid their stall fee? Who still owes a balance? A spreadsheet answers yesterday's version of that question.
You find out how ticket sales went after the weekend — too late to push a promotion or add capacity.
Every vendor's deposit, balance and due date in one place, with warnings before a payment pushes a budget line over.
Contracts, certificates and permits stored per vendor and per event — findable in seconds.
Scan your ticketing dashboard and sales, refunds and check-ins land in the command centre — during the event, not after it.
Snap receipts and they land in the right budget line, coded and dated.
The outcome
A vendor operation you can audit at any moment — payments, paperwork and performance in one system rather than a folder hierarchy nobody trusts.
Why teams trust it
No paid testimonials, no stock-photo faces. Just the commitments we hold ourselves to — each one backed by how the product actually works.
Export everything to CSV or PDF, or delete it entirely, at any time. Your numbers are never sold and never shared between customers.
Cancel whenever you like and keep your exports. You pay for the events you're actively running — nothing in your off-season.
Each workspace is isolated from every other, files are served through short-lived signed links, and access follows least-privilege by role.
This wasn't dreamed up in a boardroom. It was shaped by real load-ins, sound checks and 2am close-outs — and it keeps changing as organisers ask.
14-day free trial — no card required